NOT APPROVED
PRCSA 20 September 2006

MINUTES OF P.R. COMMUNITY AND STUDENT ASSOCIATION (SADLEIR HOUSE FACILITY)
o/a PRCSA held on 20 September 2006 in the Dining Hall at Sadleir House. 751 George St, Peterborough, Ontario at Noon.

PRESENT: Catherine Dickinson. John Muir. & Sara Swerdlyk.
REGRETS: Chris Allen. Manuela Lefranc. M.J. Milloy & George Nader
ALSO PRESENT: Dwayne Collins. Steward.

The meeting was called to order at 12:05 p.m. with Catherine Dickinson acting as Chair and Sara Swerdlyk acting as Secretary. Notice of this meeting having been made to all the Directors, and a quorum not being present in person. the meeting was declared constituted under the proviso that all matters conducted at this meeting will be regularised at the next duly constituted meeting of the Board.

01. Chair's Remarks: The Chair welcomed Board members to the meeting. An agenda was agreed upon and discussion followed.

02. Previous Minutes: UPON A MOTION duly made, seconded and carried. the minutes from the previous Board Meeting held on 29 August 2006, was approved as presented and amended.

03. Dwayne Collins presented the Steward's Report - see attached. In addition to the
Report, it was also noted
a) Sean Arthur, Trent alumni, and a neighbour to the north has donated a piano.
b) in a somewhat unrelated matter, a letter should be drafted and sent to Mr. Arthur dealing our plans to create a hedge to provide visual separation between Sadleir House and his property.
c) Five OWSP participants have been appointed - three returning and two new.

04. The Steward presented the first draft of the YE07 budget, including a statement of cash flows, a capital and operating budget.

It was noted that the first version of the 2007 budget will be presented to the Board once the year-end 2006 numbers have been finalised.

UPON A MOTION duly made, seconded and carried. the Steward's Report and the first draft of the year-end 2007 budget were accepted.

05. 2006-07 Priorities & Planning. Discussion followed with a agreement to a) maintain financial operations to sustain ongoing activities, and debt retirement; b) emphasise development of Sadleir House as a social gathering place, making the Dining Hall more inviting and thriving social hub. Better ventilation and air conditioning will be investigated.

06. Master Search Committee: It was noted that the Master's Search Committee has not met.

07. Other Business: Information was shared relating to the physical plant and the need for the Steward to have a modern computer.

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Catherine Dickinson, President 	Sara Swerdlyk, Secretary