NOT APPROVED
PRCSA 29 August 2006

MINUTES OF P.R. COMMUNITY AND STUDENT ASSOCIATION (SADLEIR HOUSE FACILITY) o/a PRCSA held on 29 August 2006 in the Dining Hall at Sadleir House, 751 George St, Peterborough, Ontario at 5pm.

PRESENT: Chris Allen, Catherine Dickinson, John Muir, George Nader, & Sara Swerdlyk.
REGRETS: Manuela Lefranc, & M.J. Milloy
ALSO PRESENT: Dwayne Collins, Steward.

The meeting was called to order at 5:40 p.m. with Catherine Dickinson acting as Chair and Sara Swerdlyk acting as Secretary. With a quorum of the Directors being present in person, the meeting was declared duly constituted, and discussion followed.

01. Chair's Remarks: The Chair welcomed Board members to the meeting. An agenda was agreed upon and discussion followed.

02. Previous Minutes: UPON A MOTION duly made, seconded and carried, the minutes from the previous Board Meeting held on 19 August 2006, was approved as presented and amended.

03. Financial Report to 30 June 2006 (see attached): The Treasurer presented the financial statements.

04. The Steward presented a Budget Update Report (see attached). Wireless Internet service at Sadleir House was discussed and the report sparked a review of budget priorities. The importance of paying off the building was emphasised.

05. Steward's Report (see attached): Dwayne Collin's presented the Steward's report. In addition kitchen and food service were discussed. It is understood that the incumbent does appear keen to continue, so it is now time to make new arrangements.

06. 2006-07 Priorities & Planning. Discussion followed with a agreement to a) maintain financial operations to sustain ongoing activities, and debt retirement; b) emphasise development of Sadleir House as a social gathering place, making the Dining Hall more inviting and thriving social hub. Better ventilation and air conditioning will be investigated.

07. Confirmation of Fall Meeting Schedule. It was tentatively agreed that the Board shall meet at Noon on 20 Sep 06, 01 Nov 06, and 13 Dec 06, with the Annual General Meeting to be held at 5 p.m. on 06 Dec 06.

08. Master Search Committee: Discussion ensued regarding various people and their availability, with George Nader and John Muir delegated the responsibility to act on behalf PRCSA.

09. There being no further business the Meeting was adjourned at 7:10 p.m.
_______________________________ ________________________________
Catherine Dickinson, President Sara Swerdlyk, Secretary