NOT APPROVED
PRCSA 20 March 2006
MINUTES OF P.R. COMMUNITY AND STUDENT ASSOCIATION (SADLEIR HOUSE FACILITY)

o/a PRCSA held on 20 March 2006 in the Senior Common Room at Sadleir House,751 George St, Peterborough, Ontario at 5pm.

PRESENT: Catherine Dickinson, John Muir, Sara Swerdlyk, Manuela Lefranc,& George Nader.
REGRETS: Chris Allen, and M.J. Milloy.
ALSO PRESENT: Dwayne Collins, Steward.

The meeting was called to order with Catherine Dickinson acting as Chair and Chris Allen acting as Secretary. With a quorum of the Directors being present in person, the meeting was declared duly constituted, and discussion followed.

01. Chair's Remarks: The Chair welcomed Board members to the meeting. An agenda was agreed upon and discussion followed.

02. Previous Minutes: UPON A MOTION duly made, seconded and carried, the minutes from the previous Board Meeting held on 13 March 2006 were approved as presented.

03. Master's Job Description (see attached): A proposal was presented and discussion followed. UPON A MOTION duly made, seconded and carried, the Master's Job Description was approved as amended. The final form of the description is attached as an appendix to these minutes.

04. Financial Report to 28 February 2006 (see attached): The Treasurer presented the financial statements. UPON A MOTION duly made, seconded and carried, the Financial Statements to 28 Feb 2006 were accepted as presented.

05. First Draft Budget Presentation (see attached): The Steward presented the draft numbers. UPON A MOTION duly made, seconded and carried, the first draft was accepted as presented and amended. It was noted the budget will be perfected and a second draft will presented at the next Meeting. It was also noted that action will be taken to avoid any cash shortage indicated by the draft budget.

06. Finalisation of a Gift in Kind: It was reported that a problem with a charity receipt had been rectified, and that the first return of charity information had been made prior to the deadline.

07. Steward's Report (see attached) UPON A MOTION duly made, seconded and carried, the Steward's Report was accepted as presented.

08. Steward's Position: UPON A MOTION duly made, seconded and carried, the Steward's employment was approved according to the proposal presented and amended. The final form of the employment terms of the Steward is attached as an appendix to these minutes.

09. Confirmation of the Next Meeting's Agenda. It was decided that this will include, a presentation of the second draft of the budget and the Master's Search Committee in addition to regular agenda items.

10. There being no further business the Meeting was adjourned at 7:25 pm.


_______________________________ ________________________________
Catherine Dickinson, President Sara Swerdlyk, Secretary

APPENDIX to the Minutes of the PRCSA BoD Meeting held on 20 Mar 2006
Position of Sadleir House Master as approved at PRCSA BoD 20Mar06
The appointment as Sadleir House Master shall be for a period of two years with possible renewal subject to the decision of a Review Committee of the Board of Directors.

The Master provides leadership in the scholarly and cultural life of Sadleir House and in that capacity shall:
-foster & facilitate an environment that allows for the pursuit of academic life at Sadleir House;
-work with the Sadleir House Steward to plan and implement the annual Daryl Bennett Lecture and be ultimately responsible for the selection of the Daryl Bennett Fellow;
-take a leadership role and, working with the Sadleir House Steward, plan and implement scholarly and cultural events;
-pursue visiting scholars, writers, artists and other such persons and to pursue possible partnerships with Trent University Colleges in that regard;
-prepare an annual budget in concert with the Steward in support of the same;
-be an Officer of the P.R. Community & Student Association Board of Directors;
-develop and make recommendations to the Board of Directors on the bestowing of scholarly honours.

The Master should be a scholar of high regard with a commitment to bridging the gap between academic and community life.


Steward's Contract Proposal as approved at PRCSA BoD Meeting 20Mar06
A continuance of the Steward's contract is approved according to the following terms;
a) the contract shall expire on 31 August 2009;
b) there shall be an annual review of the contract to occur each April;
c) at minimum the salary shall increase shall be calculated as 1% per annum plus the prevailing CPI at the time of the increase which shall be the first day of September in year.
d) pending agreement of the Trent Central Student Association, the Steward shall be enrolled in the TCSA Health and Dental plan at the employer's expense.
e) it is expected that the Steward will take a two week paid vacation sometime during the months of May to August each year.