NOT APPROVED
PRCSA 13 March 2006
MINUTES OF P.R. COMMUNITY AND STUDENT ASSOCIATION (SADLEIR HOUSE FACILITY)
o/a PRCSA held on 13 March 2006 in the Senior Common Room at Sadleir House,751 George St, Peterborough, Ontario at 5pm.

PRESENT: Chris Allen, Catherine Dickinson, John Muir, Sara Swerdlyk,
& George Nader.
REGRETS: M.J. Milloy, and Manuela Lefranc
ALSO PRESENT: Dwayne Collins, Steward.

The meeting was called to order with Catherine Dickinson acting as Chair and Chris Allen acting as Secretary. With a quorum of the Directors being present in person, the meeting was declared duly constituted, and discussion followed.

01. Chair's Remarks: The Chair welcomed Board members to the meeting. An agenda was agreed upon and discussion followed.

02. Appointment of Officers and Assignment of Signing Authority. Discussion ensued, with nominations and some cajoling following. UPON A MOTION duly made, seconded and carried, Catherine Dickinson was reappointed President and Chair; Christopher Allen was appointed Vice-Chair; Sara Swerdlyk was appointed Secretary; John K. Muir was reappointed Treasurer; and Dwayne Collins and Susan Newman were respectively confirmed as Steward & Bookkeeper.

It was noted that the Steward will contact the Bank to add the new Secretary as a bank signing officer.

03. Previous Minutes: UPON A MOTION duly made, seconded and carried, the minutes from the two Board Meetings held on 27 February 2006 just prior to and just following the 16 January 2006 were approved.

04. Steward's Report (see attached) UPON A MOTION duly made, seconded and carried, the Steward's Report was accepted as presented.

05. Setting Meeting Dates & Regular Agenda Items. UPON A MOTION duly made, seconded and carried, Board Meetings are set for 20 March 06, 17 April 06, 19 June 06, 28 August 06, 18 Sep 06, 23 Oct 06, & 20 Nov 06 at 5:30pm; with the AGM set for 03 Dec 06 at 2pm.
It was noted that that regular agenda items for each meeting will include; Chair's Opening Remarks, Presentation of Previous Meeting Minutes, Steward's Report, Financial Report, Business Arising, Any Other Business and Confirmation of the Agenda for the Next Meeting.

06. Committees - Chairs and Members. UPON A MOTION duly made, seconded and carried, the following Committees were struck;
Accessibility Committee - George Nader (chair) with Sara Swerdlyk, Jessie White & John Reeves
Finance Committee - The Steward, Treasurer & Bookkeeper
Grounds Committee - MJ Milloy & Sara Swerdlyk co-chairs
Master's Search Committee - George Nader (chair) with Chris Allen
Nominations Committee - Catherine Dickinson (chair) with Chris Allen
Physical Plant & Tech Committee - The Steward, the Convenor & John K. Muir.
Fundraising Committee - Catherine Dickinson (chair) with Manuela Lefranc
Quarterly Newsletter Committee - Derrick McIntosh, Marisa Barnhart and the Master.

It was noted that the President and Steward are ex-officio members of all committees. It was also noted that the Newsletter will be published in both electronic and hard copy formats.

07. Any Other Business. The issue of producing Sadleir House keepsakes and other promotional materials for Intro Week was discussed.

08. Confirmation of the Next Meeting's Agenda. It was decided that this will include, Deliberations as to the Steward's & Master's Position, and presentation of a draft of 2006 & 2007 budget.

09. There being no further business the Meeting was adjourned at 7:10pm.

_______________________________ ________________________________
Catherine Dickinson, President Sara Swerdlyk, Secretary