PRCSA											05 October 2005
MINUTES OF P.R. COMMUNITY AND STUDENT ASSOCIATION SADLEIR HOUSE FACILITY)
o/a PRCSA held on 05 October 2005 in the Library at Sadleir House,
751 George St North, Peterborough, Ontario.
P R E S E N T: Chris Allen, Catherine Dickinson, George Nader, David Newberry, M.J. Milloy
 	& John Muir.
R E G R E T S: Manuela Lefranc.
Also Present: Dwayne Collins, Steward.

The Meeting was called to order with Catherine Dickinson acting as Chair and John Muir acting as Secretary on behalf of Chris Allen.  With all the of Directors having been given proper notice and a quorum of the Board being present in person, the Meeting was declared duly constituted, and discussion followed.

01. Chair's Remarks: The Chair welcomed Board members to the meeting. 

02. Approval of previous Minutes: UPON A MOTION duly made seconded and carried the Minutes from the 05 Sep 05 Board Meeting were approved as presented and amended.

03. Report of the Steward Search Committee:  Dwayne Collins was introduced to the Board as Steward.  Mr. Collins has served previously on the Downtown Student Facility Trust, and the Trent Central Student Association in various roles, including President. The term of Mr. Collins' employment shall be from 19 Sep 05 to the end of April 2006.  At that time both parties (PRCSA & Mr. Collins) shall decide together whether to continue the appointment.  It was noted that Mr. Collins will not be occupying the Steward's quarters.

04 a) Steward's Report - see attached.  The additional work of pursuing a liquor licence was also considered.  UPON A MOTION duly made seconded and carried the Steward's report was accepted as presented and discussed.
   b) Convenor's Report -  see attached.  Having a weekly "pub" was agreed upon.  The President, the Steward and the Convenor will work with Deb Scott on the permanent installation project.
UPON A MOTION duly made seconded and carried the Steward's report was accepted as presented and discussed.

05. Financial Update: It was reported that memberships from full time students is conservatively estimated to be about the same as the previous year ($132,000).  The final adjustment will be made to year-end and should be off for a financial review by the end of October.

06. The Bennett Lecture & 07 Master Search.  The Steward brought forward these two items. In the discussion that followed it was tentatively decided that, a Master should be appointed for a two year term, and would make one of the annual Bennett Lectures upon their appointment at the Founder's Day event (25 January), recruit the speaker for the year following, and work on a Master's search committee near the end of their term.  Generally speaking the Master would be charged with promoting and upholding scholarship, and be available for some social events.  George Nader, Catherine Dickinson, Dwayne Collins, and others will confer regarding more detailed terms, if needed, and recruitment. 

08. Any Other Business: The need for updating our signing officers at the Bank was discussed.

09. Adjournment: UPON A MOTION duly made seconded and carried the Meeting was adjourned at 
about 7:10 p.m.

________________________________   		______________________________
  Catherine Dickinson, President		  Chris Allen, Secretary