PRCSA 25 April 2005
MINUTES OF THE TWELFTH MEETING OF THE P.R. COMMUNITY AND ASSOCIATION (SADLEIR HOUSE FACILITY)
o/a PRCSA held at 6pm, 25 April 2005 in at Sadleir House, 751 George Street North,
Peterborough, Ontario.

PRESENT: Catherine Dickinson, John K. Muir, George Nader, David Newberry,
and Chris Allen.
REGRETS: M.J. Milloy and Manuela LeFranc.
Also present: Derrick McIntosh, Steward.

The meeting was called to order with Catherine Dickinson acting as Chair and Chris Allen acting as Secretary. A quorum of the Board being present in person, the meeting was declared duly constituted, and discussion followed.

Agenda Item 01. The chair presented the agenda and requested that any changes to the agenda be made at this time. No changes were brought forward.

Agenda Item 02. The minutes for PRCSA from 14 February 2005 were presented.
UPON A MOTION duly made and seconded, an amendment was made to reflect use of word "regard" rather than "regards" in Agenda Item 03: Steward's Report, part A. UPON A MOTION duly made and seconded, and carried, an amendment was made to amend the words in the second paragraph of the Hiring Committee Report (Agenda Item 04) from; "...$500 a week including accommodations", to "...$500 a week plus accommodations in Sadleir House". UPON A MOTION duly made and seconded, including the amendment, the minutes of 28 March 2005 were passed as amended.

Agenda Item 03. Steward's Report
a. A meeting has been scheduled for 29 March 2005 with our lawyer and city officials to discuss a city bylaw amendment with reference to a 40% property tax reduction for Sadleir House. Documents have been sent to MPAC to help determine if Sadleir House as operated by PRCSA Sadleir should be exempt from taxation.
b. With about half of the current Sadleir House's tenants responding all have indicated their intention to continue on over the 2005-2006 academic year.
c. There will be a $20,000 cash flow shortage over the course of the summer. It was suggested that a bank loan be considered to cover this shortage or alternatively that PRCSA join with the Trent Central Student Association to approach the university for an early levy disbursement. As mentioned that the TCSA might be able to cover the full amount directly.
d. The PRCSA Convenor is to paid over the summer at a salary of $100.00 per week.
e. Stephanie MacMillan shall assume the role of Steward as of 05 May 2005. UPON A MOTION duly made and seconded, and carried, an amendment was made to amend the report of the Hiring Committee to change the starting date of Ms. MacMillan's employ.
f. Arrangements have been made with the Moloney Project Development Corporation with regard to a donation of $20,000 for gifted lands. A charitable receipt has been issued for the amount of $20,000.

Agenda Item 04. Space Rental Overview
An overview of space rentals and usage was presented to the Board of Directors. Two sets of floor plans of Sadleir House currently exist with two sets of rooms numbering systems. It was suggested that one comprehensive set be created under the direction of the new Steward. 

Agenda Item 05. Report of the Committee Responsible for the Steward's Contract
Nothing to report.

Agenda Item 06. Financial Report
Unavailable.

Agenda Item 07. Other Business
a. The official minute book and seal are now in the possession of the PRCSA.
b. Summer meetings have been scheduled for 24 May 2005 at 5 p.m. and 26 July 2005 at 5 p.m. Arrangements will be made to accommodate those directors who are out of Peterborough for the summer months.

Agenda Item 08. Adjournment UPON A MOTION, duly made, seconded and carried unanimously, the meeting was adjourned at 7:03 p.m.
______________________________ ______________________________
Catherine Dickinson, Chair for Chris Allen, Secretary