NOT APPROVED NOT APPROVED NOT APPROVED NOT APPROVED NOT APPROVED
PRCSA                                                           27 July 2004
   MINUTES OF THE SIXTH MEETING OF P.R. COMMUNITY AND STUDENT ASSOCIATION
   (SADLEIR HOUSE FACILITY) o/a PRCSA held at 5pm, 27 June 2004 in the
   Library at Sadleir House, 751 George St North, Peterborough, Ontario.

P R E S E N T: Marisa Barnhart, Catherine Dickinson, John K Muir,
               and Matt Naylor

R E G R E T S: Fraser Smith

Also Present: Derrick McIntosh, Steward.

The Meeting was called to order with Catherine Dickinson acting as Chair and
John Muir acting as Secretary. A quorum of the Board being present in person,
the Meeting was declared duly constituted, and discussion followed.

Agenda Item 01. The Chair welcomed everyone.  An agenda was agreed upon and
discussion followed.

Agenda Item 02. The minutes for PRCSA from 29 June 2004 were not available.

Agenda Item 03. Steward's Report
The Steward presented his report and discussion followed.

It was noted that; in regards to the City of Peterborough, there could be no
occupancy of the building without a site plan agreement, and, a new plan was
forthcoming which would fulfil parking requirement.

In regards to other matters, the application for charitable status was going
well; given the flooding of their offices, Artspace had been invited to set
up as temporary office during the month of August without charge; OPSEU will
be renting space for two offices as needed during a potential strike period;
an application will be made for flood damage relief.

Agenda Item 04. Financial Projections and Update (see attachments)
a) Financing Overview & Projections
The Steward presented a series of projections.  Discussion followed. It was
noted that TrentU now anticipates a decline in first year registration, and
the our new plans reflect this. It was also noted that were are solvent
according to plan and until September 2004, when the next student membership
draw is expected.

b) Financial Statements to 31 July 2004 - Subject to adjustment
UPON A MOTION duly made seconded and carried unanimously, the projected
financial statements to 31 July 2004, as prepared by the bookkeeper were
accepted.

Agenda Item 05. Staffing Model Report (see attached)
The Steward presented a report containing some draft proposals. It was noted
that work needs to be done to delineate responsibilities, and to outline
specific duties (for example the roles of President and Steward)

UPON A MOTION duly made seconded and carried unanimously, the draft report was
approved in principle.

Agenda Item 06. Any Other Business
There was discussion about tenant's phone service.  Bell will provide service
to individuals or corporations, but not to unincorporated groups.

UPON A MOTION duly made seconded and carried unanimously, the PRCSA will open
a bank account with ING Canada to be operate through the existing bank
account at the Bank of Montreal.

It was noted that Dave Tough is looking into commissioning a logo for PRCSA
for letterhead, website, cards and other purposes.

There being no further business the meeting was adjourned.

_____________________________    _____________________________
 Catherine Dickinson, Chair       John K Muir, Secretary

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