NOT APPROVED NOT APPROVED NOT APPROVED NOT APPROVED NOT APPROVED
PRCSA                                                           29 June 2004
   MINUTES OF THE FIFTH MEETING OF P.R. COMMUNITY AND STUDENT ASSOCIATION
   (SADLEIR HOUSE FACILITY) o/a PRCSA held at 5pm, 29 June 2004 in the
   Library at Sadleir House, 751 George St North, Peterborough, Ontario.

P R E S E N T: Marisa Barnhart, Catherine Dickinson, and John K Muir.

R E G R E T S: Matt Naylor an Fraser Smith.

Also Present: Derrick McIntosh, Steward.

The Meeting was called to order with Catherine Dickinson acting as Chair and
John Muir acting as Secretary. A quorum of the Board being present in person,
the Meeting was declared duly constituted, and discussion followed.

Agenda Item 01. The Chair welcomed everyone. An agenda was agreed upon and
discussion followed.

Agenda Item 02. The minutes for PRCSA from 29 June 2004 were not available.

Agenda Item 03. Nominations Policy.
It was decided that a formal Nominations policy to come would include
concepts pertaining to; passionate disinterest; the Board being a
nonconstituent assembly; conflict of interest; and the Board's role in
overseeing, accepting responsibility, and governance, rather than a "hands
on" and management group.

Agenda Item 04. Appointment of new Directors to fill vacancies on the Board.
UPON A MOTION duly made seconded and carried unanimously; David Tough,
Christopher Glover and Shantel Ivits were appointed to the Board, to serve a
term until the next, and first Annual General Meeting.

Agenda Item 05. Revised Financial Projections.
The Steward present this financial information which included a forecast for
stable operations, as well as notice of the need for significant monies for
impending upgrades and repairs; the need for a concerted funding effort; and
a proposal for the Steward's remuneration in the upcoming fiscal year.

UPON A MOTION duly made seconded and carried unanimously, the Steward's
report was accepted.

Agenda Item 06. Elevations (Roof) Work and Repairs.
A proposal from "Artisan Woodworking" was presented.  Discussion followed. It
was noted that the proposal had been reviewed by John Reeves and Erik Hanson.

UPON A MOTION duly made seconded and carried unanimously, the proposal
pertaining to elevation work and repairs of 751 George St. was approved as
presented and amended.

It was noted that; funding will need to be secured, John Reeves will provide
architectural supervision, the Steward is charged with arranging all
particulars.

There being no further business the meeting was adjourned at 6:35pm.

_____________________________    _____________________________
 Catherine Dickinson, Chair       John K Muir, Secretary

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