P.R. COMMUNITY AND STUDENT ASSOCIATION 26 February 2004 MINUTES OF THE FIRST MEETING OF P.R. COMMUNITY AND STUDENT ASSOCIATION (SADLEIR HOUSE FACILITY) o/a PRCSA held in the morning of 26 February 2004 at the TCSA Office, Symons Campus of Trent University, Peterborough, Ontario. P R E S E N T: Marisa Barnhart, Catherine Dickinson, John K Muir, Matt Naylor, Fraser Smith. Also Present: Derrick McIntosh, Steward; and Mike Izzo. The Meeting was called to order with Catherine Dickinson acting as Chair and John Muir acting as Secretary. All members of the Board being present in person, the Meeting was declared duly constituted, and discussion followed. The Board reviewed the PRCSA Articles of Incorporation and By-law #1. It was noted that, PRCSA was incorporated on 19 February 2004 with the Ontario Corporation Number 1607860. UPON A MOTION duly made, seconded and carried unanimously, the proposed PRCSA By-law #1 was approved as presented. UPON A MOTION duly made, seconded and carried unanimously, Catherine Dickson was appointed President and Chair; Fraser Smith was appointed Vice-chair; Derrick McIntosh was appointed Steward and Vice-president; John K Muir was appointed Secretary/Treasurer; Susan Newman was appointed Bookkeeper, and Kenneth Brown, CA was appointed Auditor. It was noted that Mike Izzo would act in the capacity of Convenor until 04 April 2004. UPON A MOTION duly made, seconded and carried unanimously, the PRCSA accepts the transfer to the PRCSA of all responsibilities. rights, liabilities, assets, obligations & authorities held by the Downtown Student Facility Trust. Discussion followed regarding meeting times, and it was decided that the Board would meet on an ad hoc basis until, issues regarding Board Member availability were resolved. The Financial Statements of the Downtown Student Facility Trust for the period ending 31 January 2004 were presented. UPON A MOTION duly made, seconded and carried unanimously, the financial statements of the Downtown Student Facility Trust for the period ending 31 January 2004 were accepted as presented. The Steward presented a report covering insurance and other matters, and it was agreed that Mr. McIntosh would negotiate insurance pursuant to the PRCSA purchase of 751 George Street North. Information was shared regarding details of the opening celebrations scheduled for 03 April 2004, and an informal gathering scheduled for the "closing date" of 27 February 2004, the following day. There being no further business the Meeting of the Board was adjourned. _____________________________ _____________________________ Catherine Dickinson, Chair John K Muir, Secretary [end]