DOWNTOWN STUDENT FACILITY TRUST 12 January 2004 MINUTES OF THE FIFTEENTH MEETING OF DOWNTOWN STUDENT TRUST held on 12 January 2004 at 11am at Traill College JCR London Street, Peterborough, Ontario. P R E S E N T: Dwayne Collis, Marisa Barnhart, Catherine Dickinson, John K Muir, and Matt Naylor. Also Present: Derrick McIntosh, Steward. Notice of this Meeting having been made to all the Trustees, and quorum of the Trustees being present in person, the Meeting was declared duly constituted and called to order at 11:10 a.m., with Catherine Dickinson acting as Chair and John Muir acting as Secretary. 01 The Chair made some opening remarks and discussion followed. 02 The minutes from previous meetings held on 25 November and 08 December 2003 were not available and will be presented at the next Meeting. 03. Steward's Report: Derrick McIntosh presented the Steward's report, (see attached). Discussion followed. UPON A MOTION duly made seconded and carried unanimously the Steward's report was accepted as presented. 04. Trustee Recruitment: Preparations should be steered towards recruiting Board Members, rather than replacement Trustees. 05. Annual General Meeting Planning It was decided that a general information meeting will be held on 27 January 2004, as a Annual General Meeting cannot be held until incorporation. 06. Draft By-law and Corporate Name It was reported that TrentU has trademarked the name "Peter Robinson College" about one month prior to selling Peter Robinson properties on George Street, and while deciding that the name would not be used on the Symons campus. The Trust's proposed name "Peter Robinson Student and Community Association", may be subject to a challenge. The name Peter Robinson and Peterborough derive from Peter Robinson the pioneer and founder of a settlement which became the city of Peterborough. All agreed that some element of this name should be used to designate the corporation to be incorporated. The draft by-laws were reviewed subsequent to revisions made in December 2003, and further amendments were approved for presentation to Mr. Taylor. 07. Any Other Business Certain other administrative matters were clarified. 08. Adjournment: There being no other business the meeting was adjourned at 11:35am. [end]