UNAPPROVED UNAPPROVED UNAPPROVED UNAPPROVED UNAPPROVED UNAPPROVED DOWNTOWN STUDENT FACILITY TRUST 04 November 2003 MINUTES OF THE ELEVETH MEETING OF DOWNTOWN STUDENT TRUST held on 04 November 2003 at 5pm at Morton Reading Room, Champlain College Nassau Campus, Trent U, Peterborough, Ontario. P R E S E N T: Marisa Barnhart, Catherine Dickinson, John K Muir, & Fraser Smith. REGRETS: Dwayne Collins & Matt Naylor Also Present: Derrick McIntosh Notice of this Meeting having been made to all the Trustees, and quorum of the Trustees being present in person, the Meeting was declared duly constituted and called to order at 5:05 p.m., with Catherine Dickinson acting as Chair and John Muir acting as Secretary. The Chair made some opening remarks and discussion followed. The minutes of the previous meeting and 07 Oct 03 will be presented at a future Meeting. A report was made concerning due diligence. Discussion followed It was noted that a small amount of a substance that may be asbestos shall have to be dealt with as part of future repairs and renovations. UPON A MOTION duly made seconded and carried unanimously, the Trust removes the building inspection condition element of its offer to purchase. A total of $38,500 - $47,500 in pledges have been received while still awaiting some responses. UPON A MOTION duly made seconded and carried unanimously, a larger number of contributors, each contributing a smaller amount will be sought. It was noted at this time that contribution would be sought from Trent and Peter Robinson alumni. It was reported that the TrentU Alumni Office was very supportive, (Tony Storey & Maureen Hughes), although extending TrentU charitable status to project may not be forthcoming. It was agreed to broaden publicity regarding the loan drive. A recapitulation of an email sent to Trustees regarding severance and rezoning meetings was presented. It was noted that the severance application has been submitted and is in process. It was noted that Matt Naylor will be asked to update the DSFT website, and that, letter in the advertising space of the Arthur is planned. It was noted that Chair and the Steward had received a letter of resignation from Chris Mather citing other time commitments being a problem. It was also noted that Mr. Mather has made a significant contribution to the Trust even prior to its inception. UPON A MOTION duly made seconded and carried unanimously, the resignation of Chris Mather as a Trustee is accepted with regret. It was noted that the Trust will actively recruit to fill this vacancy from the faculty or the student body. It was decided to defer naming the corporation to be incorporated until the next Meeting. There being no other business the meeting was adjourned at 6:30pm. ____________________________ ______________________ Catherine Dickinson, Chair JK Muir, Secretary