UNAPPROVED UNAPPROVED UNAPPROVED UNAPPROVED UNAPPROVED UNAPPROVED DOWNTOWN STUDENT FACILITY TRUST 07 October 2003 MINUTES OF THE ELEVETH MEETING OF DOWNTOWN STUDENT TRUST held on 07 October 2003 at 5pm at TSCA Offices, Nassau Campus, Trent U, Peterborough, Ontario. P R E S E N T: Marisa Barnhart. Dwayne Collins, Catherine Dickinson, Chris Mather, John K Muir, Matt Naylor & Fraser Smith. Also Present: Derrick McIntosh Notice of this Meeting having been made to all the Trustees, and quorum of the Trustees being present in person, the Meeting was declared duly constituted and called to order at 5:05 p.m., with Catherine Dickinson acting as Chair and John Muir acting as Secretary. The Chair made some opening remarks and discussion followed. The minutes of the previous meeting were presented. UPON A MOTION duly made seconded and carried unanimously the Minutes of the Trust meetings held on 25 September 2003 were approved Progress Overview 29 September, 2003 - 6 October, 2003 (Item A) Derrick McIntosh presented this report (see attached). Discussion followed. Report on Projected Operating & Start-up Costs (Items B & C) Derrick McIntosh presented these reports (see attached). Extensive discussion ensued. It was noted that Artspace would represent an acceptable tenant for the facility, in keeping with its mandate and that further discussions with Artspace's director should be pursued. UPON A MOTION duly made seconded and carried unanimously the Trust will pursue a long term lease with Artspace. It was noted at this time that other parties such as; COIN, PCCBE, and other like parties will be contacted with a view to negotiating leases. In addition Travel Cuts will be informed of our plans. Report on Mortgaging Options (Item D) Derrick McIntosh presented this report (see attached). Discussion followed. It was noted that discussions will continue with Scotiabank, CIBC and Royal Bank. Business Arising: Strategy for Revenue Generation & for Down payment Financing; Alumni association: The topic of approaching the alumni association formally for support was discussed. The reply to an initiative was mixed, however, there was general overall support for such a formal approach to be made. Building Inspections; It was noted that a building inspection is to be organised for on or about 16 October, 2003 pursuant to the intention of lifting the condition pertaining to a building inspection in the Trust's offer of purchase. A further meeting is scheduled for 9.30am, 20 October 2003 for the purpose of discussing the lifting of said condition, subsequent to the inspections. Office Set-up & Equipment: It was noted that the initial difficulties in accessing the office are resolved, and it was agreed that a mobile phone and a computer would be procured for the office expeditiously. There being no other business the meeting was adjourned. ____________________________ ______________________ Catherine Dickinson, Chair JK Muir, Secretary ITEMS to follow