DOWNTOWN STUDENT FACILITY TRUST 23 May 2003 MINUTES OF THE SIXTH MEETING OF DOWNTOWN STUDENT TRUST held on 23 May 2003 Noon at Peter Robinson College, Townhouse #1, Trent U, Peterborough, Ontario. P R E S E N T: Marisa Barnhart. Dwayne Collins, Catherine Dickinson, & John K Muir. R E G R E T S: Chris Mather, Matthew Naylor & Fraser Smith Also Present: Scott Douglas Notice of this meeting having been made to all the Trustees, and quorum of the Trustees being present in person, the meeting was declared duly constituted and called to order at 12:10 p.m., with Catherine Dickinson acting as Chair and John Muir acting as Secretary. Chair's Opening Comments: The Chair welcomed the those gathered at the meeting. An agenda was agreed upon and discussion followed. The minutes of the previous Trustees' meetings were presented. UPON A MOTION duly made seconded and carried unanimously the Minutes of the Trust held on 13 April 2003 and 07 May 2003 were approved as amended. Business Arising: Concerning the offer of purchase approved on 13 April 03, and as amended by the Trust on 07 May 2003, a memorandum from the vendor was presented and a discussed. A revised companion summary schedule of estimated annual receipts and disbursements for each of the first seven years of operation was presented reflecting the some of the elements contained in the vendor's memorandum. The question of an assignment was also discussed. A list of negotiable and less or non-negotiable items was prepared. UPON A MOTION duly made, seconded, and carried, the Trust approves the preparation of a further memorandum for presentation to the vendor by Richard Taylor. It was noted that John Muir and Scott Douglas will meet with Mr. Taylor early next week to communicate the wishes of the Trust pursuant to the preparation of the memorandum. It was noted that the City of Peterborough Planning Committee will be dealing with the matter of rezoning 751 George St N on Monday, 26 May 2003 at Peterborough City Hall, 500 George Street and that representative of the Trust will attend. It was noted that copies of a levy reporting procedure meeting with attached reports, convened by the TCSA in 2001, along with the Downtown Student Facility Trust agreement, and a budget for the fiscal year ending 2004 were delivered to TrentU officials, Garth Brownscombe, Nancy Smith and Donna Hoard, following a meeting held on 08 May 2003 and pursuant to obtaining a letter of comfort from TrentU in regards to the remittance of full-time student membership fees. It was noted that an application for Ontario Work Study positions was submitted on behalf of the Trust before the 16 May 03 deadline. It was noted that position of a Facilities Manager or General Manager should be in place and filled shortly after there is an accepted offer. There being no further business the meeting adjourned at 1:30 p.m ____________________________ ______________________ Catherine Dickinson, Chair JK Muir, Secretary