PRCSA AGM 19 March 2008 MINUTES OF MINUTES OF THE THIRD GENERAL MEETING of MEMBERS OF P.R. COMMUNITY AND STUDENT ASSOCIATION (SADLEIR HOUSE FACILITY) o/a PRCSA held on Wednesday, 19 March 2008 in the City of Peterborough, at the Dining Hall, Sadleir House, 751 George Street North at 6pm. P R E S E N T: Marisa Barnhart, Philip Benmore, Sally Chivers, Dwayne Collins, Catherine Dickinson, John K Muir, George Nader, Alissa Paxton, Jonathan Pinto, Tyler Roach & Sara Swerdlyk Notice of this meeting having been made to all the members, the meeting was declared duly constituted and called to order at 6:10 p.m., with Catherine Dickinson acting as Chair. 01. President's Opening Remarks. The Chair welcomed the Members, a proposed meeting agenda was presented, and agreed upon. Discussion followed. 02. Previous Minutes. UPON A MOTION duly made, seconded and carried unanimously the Minutes of the Previous Meeting of Members held on 28 January 2007., was approved as presented. 03. Committee Chairs, Staff and Officers. The Convenor's, Steward's, various committees and President's reports were presented, with questions and discussion following each presentation. All the presenters were thanked for their reports. UPON A MOTION duly made, seconded and carried unanimously, the reports of the committee chairs, staff and officers were accepted as presented. 04. Presentation Of The Financial Statements For One Year Ending 31 Aug 2007 The Financial Review was presented for the corporation for the fiscal year ended 31 August 2007, as prepared by Stow Brown & McLeod LLP Chartered Accountants, the auditors of the Corporation, consisting of a statement of the Financial Position, a Statement of Operations, a Statement of Cash Flows, and Notes to the Financial Statements. Discussion followed. UPON A MOTION duly made, seconded and carried unanimously, the financial review, as prepared by Stow Brown & McLeod LLP Chartered Accountants, for one year ending 31 Aug 2007 were accepted as presented, and Stow Brown & McLeod LLP Chartered Accountants, were appointed to conduct the next financial review for the period ending 31 Aug 2008. 05. MOTION To Confirm All Resolutions Of The Board UPON A MOTION duly made, seconded and carried unanimously, it was resolved that all resolutions and acts of the Board since the last General Meeting of Members, held on 28 January 2007, as set out in the Minutes of Directors and the Corporation or in the Annual Report of the Corporation submitted to this meeting were approved and confirmed by the membership. 06. REPORT of the Nominating Committee and Election Of Directors. The Steward reported that no further nominations had been received, as provided by the by-laws of the corporation. The Chair of the Nominating Committee reminded the members that the by-laws of PRCSA provide that: the affairs of PRCSA shall be managed by a Board of seven (7) directors, each of whom at the time of her/his election and throughout her/his term of office shall be a member of PRCSA. In addition, each Director must be, eighteen years of age or older; capable of conduct which is that of passionate disinterest, divesting themselves of self-interest or private advantage; and not normally employed by PRCSA. Taken together, the Board shall be balanced at all times. A majority of the Board shall be enrolled as a student of Trent University at the time of their election. A Director's term of office shall expire at the second Annual General Meeting after the Director's election, so as to allow for staggered terms of office for Directors. This being the third AGM, four vacancies are to be filled. The Nominees then introduced themselves and explained their reasons for their interest in sitting on the Board. UPON A MOTION duly made, seconded and carried unanimously, it was resolved that the report of the Nomination Committee be accepted, and that the Nominees presented, namely, Philip Benmore, Sally Chivers, & Catherine Dickinson shall be considered duly elected for a two year term, and Sara Swerdlyk shall be considered duly elected for a one year term, all of whom to represent the Corporation and to hold office subject to provisions and by-laws of the Corporation. 07. Farewells and Adjournment. The President conveyed thanks and gratitude to the outgoing Board Members, and there were expressions of well wishing from the Membership. There being no further business, the Meeting adjourned. at 6:50 p.m. _______________________________ ________________________________ Catherine Dickinson, President John K Muir, Member